As a host of a national championship, you are responsible for all of the “on shore” elements. The national chair is responsible for the “on the water” elements; however there is always some overlap.
The host includes the national chair in its planning meetings at least monthly so that communications flow smoothly both for the on and off the water elements throughout the planning process. Below is to be used as a guide - details vary from Youth to Adult Championship events:
- Raises the money to run the championship(s) in addition to national sponsorship funds provided by US Sailing. All locally raised funds go directly to the host club
- Assists the national chair in producing and publishing on the US Sailing website a Notice of Race by January 15th
- Sets a budget for the regatta by March 1st and provides to US Sailing
- Submits a final budget from the championship to US Sailing by December 1
- Ensures the organization has sufficient insurance and collects and manages damage deposits. The borrowed boat insurance premium is collected from each competitor if the host is not insured with the Burgee program, available through US Sailing. It is suggested that the host club also collect a damage deposit in the same amount as the insurance policy deductible
- Provides housing for the race officials, judges and if applicable, US Sailing representative(s) and coaches only
- House all competitors whenever possible (as agreed to with the championship chair- and not a requirement for most Adult Championship Events). All others are responsible for managing their own expenses
- Acquire sufficient one-design boats for the event if charter boats are not provided or this is not a bring your own boat regatta. In many cases, it will be a borrowed boat series
- Manage entertainment/food/ logistics during the event
- Manage local publicity and provide a media contact to work with US Sailing during the event. Local and regional contacts including press, television, and social media outlets
- Uses the US Sailing website as the primary vehicle for all the Championship regatta news
- Works with US Sailing to produce the official program of the event(when agreed upon)
- Provides Race Committee (within US Sailing Championship Guidelines), safety and support boats
- Provides plain or yacht club logoed marks
- Are free of power line hazards. Clubs hosting US Sailing championships must sign a statement to that effect and send it to the US Sailing office
- Provides optional other awards at their discretion which may include shipshape, sportsmanship, and/or participation awards. US Sailing has an official awards program that is used for all US Sailing Championships found on the Regatta Management site
- Attends meetings as requested
- Works to support a sustainable "green' event
- Complies with US Sailings ZERO Tolerance policy for abuse and misconduct under the SafeSport guidelines. This includes not only on-water safety, but also safety ashore throughout the event
