1. ROLL CALL AND INTRODUCTION OF GUESTS. All members of the Executive Committee were present except Mr. Lane and Ms. Seidenspinner. Mr. Chamberlain joined the meeting at 8:12 p.m. Executive Director Terry Harper also was present. 

2. APPROVAL OF MINUTES. The minutes of the November 22, 1999 meeting of the Executive Committee were approved. 

3. PRESIDENT'S REMARKS. Mr. Muldoon asked that we defer consideration of the proposed committee appointments for review and correction by the President and Vice Presidents Baxter, Cook, Rosekrans and Schoettle, the objective being to add athlete representatives. The corrected list should be back to the Portsmouth office by December 28. The new list then will be circulated to the Executive Committee for approval by e-mail. Mr. Harper will distribute the definition of "athlete". 

4. TREASURER'S REPORT. Mr. Lane was unable to attend the meeting, and there was no Treasurer's report. 

5. EXECUTIVE DIRECTOR'S REPORT. The Executive Director's report was distributed before the meeting. 

5a. Membership Report - Mr. Harper reviewed the statistical information distributed to the Executive Committee before the meeting and discussed in his report. Memberships are about the same as a year ago but slightly behind last year in a few categories. 

5b. Cleveland (2001) Annual General Meeting Contract - Mr. Rosekrans reported that alternative sites in North Carolina are being investigated. 

6. UNFINISHED BUSINESS

6a. Corrections to Appeals Committee Appointments in Baltimore - Mr. Cook noted that the Board of Directors reappointed Bill Bentsen and himself to three-year terms on the Appeals Committee at the Board meeting on October 31 in Baltimore. Those appointments were based on inaccurate information in the 1999 Directory. In fact, the terms of Mr. Cook and Brad Dellenbaugh (not Mr. Bensten's term) were expiring, and Mr. Cook and Mr. Dellenbaugh (not Mr. Bentsen) should have been reappointed. The Executive Committee therefore appointed Mr. Dellenbaugh to a new three-year term expiring in 2002. Mr. Cook's current term will run concurrently with Mr. Dellenbaugh's, and Mr. Bentsen's current term will expire in 2000 just as it would have had the Board not acted on October 31. 

6b. Corrections to Other Appointments in Baltimore - The Executive Committee corrected Attachment 4 to the minutes of the Board of Directors meeting held on October 31, 1999 in Baltimore to include the Inshore Committee chaired by Larry White. 

6c. Website Domain Names - Mr. Muldoon reported that he has reached an agreement with the holder of the domain names in question and is awaiting return of a confirming letter.

6d. Recommendations re: Merchandising Contract(s) - The Executive Committee authorized Mr. Harper to accept the CYRK proposal (Customer Program Term Sheet) that he sent to the Executive Committee be-fore the meeting and recommended, with an amendment offered by Mr. Cook. 

6e. Multihull Council Business Plan - Mr. Rosekrans referred to his report distributed to the Executive Committee by e-mail before the meeting. 

6f. Website Update - Mr. Schoettle reported that we now have a search capability on the website. Credit card processing on the website has been delayed. Discussions with vendors are continuing. Starkweather & Shepley has purchased an ad on the website home page. 

7. NEW BUSINESS 

7a. National Sail Training Symposium 2000 - Mr. Jepsen referred to the report that he distributed by e-mail before the meeting. 

7b. Maintenance of US SAILING Rosters - In Ms. Seidenspinner's absence, Mr. Everingham described the delay in getting the roster of race officers updated with information forwarded to Portsmouth from Area K in June. 

7c. Committee Appointments and "Athlete" Representation Requirements - Action on committee appointments was deferred. See "President's Remarks" above. 

Mr. Everingham referred to his report distributed by e-mail before the meeting, respecting "athlete" representation on the Board of Directors and certain US SAILING committees (ATTACHMENT 1), and Mr. Haenel described the steps that will be taken before the Spring Meeting to implement the Bylaw amendments that were approved at the 1999 Annual General Meeting. 

7d. Alter Cup Budget Correction - The Executive Committee corrected the Alter Cup budget as follows:

Budget Approved by the Board in Baltimore: 
Revenue 
$4,000 from Hoyt Jolley 
$4,750 from entry fees 
$1,000 Rolex subsidy

Expenses 
$1,000 to the organization/host club 
$3,800 entry fees to host club 
$200 medals/host club plaque

Net Revenue = $4,750

Revisions needed: 
Revenue 
$1,500 additional support from Hoyt Jolley 
$4,750 from Hoyt Jolley 
$5,000 entry fees 
$1,000 Rolex subsidy

Expenses 
$1,000 to the host club 
$4,000 entry fees to the club 
$1,500 to host club for Hoyt Jolley fulfilment 
$200 medals/host club plaque 
$4,750 charter boat fees /freight

Net revenue = $800

The net change is $3,950 (i.e,, $4,760 - $800) hit to the bottom line.

7e. Selection of US Team - 2000 ISAF Women's World Match Racing Championship - Mr. Cook presented a proposal from a working party chaired by Cory Sertl that a women's match race regatta be held at St. Petersburg Yacht Club on April 20-23, 2000 in club-owned Sonars and that any slots available to US SAILING at the 2000 ISAF Women's Match Race World Championship at Eastern Yacht Club in Marblehead, Massachusetts be selected from the top finishers in the St. Petersburg event. The only cost to US SAILING would be the cost of distributing the notice of race. The Executive Committee approved the proposal absent any objection from the Olympic Sailing Committee within the next two weeks. (NOTE: After the December 14 Executive Committee meeting, the 2000 ISAF Women's Match Race World Championship at Eastern Yacht Club was cancelled, making the proposal moot.) 

7f. Potential Evaluation Event - Women's Keelboat - Mr. Cook reported that ISAF proposes that one or two evaluation events be held in the summer of 2000 for selecting a boat for the women's keelboat competition at the 2004 Olympics. It was hoped that one event would be held in the United States and one in Europe. ISAF has asked whether US SAILING would sponsor an event in late June or early July. The matter was referred to the Olympic Sailing Committee. 

7g. US SAILING Prescription to IMS Regulation 305 - The Executive Committee deferred a decision on a proposed US SAILING prescription to IMS Regulation 305 (Headroom & Interior Volume) pending receipt of additional information that Dr. Eissner will obtain. See ATTACHMENT 2. 

8. ARTICLE 14 / RRS 69 ISSUES - The Executive Committee discussed certain pending Article 14 and RRS 69 matters. The meeting adjourned at 9:59 p.m. (Eastern Time). 

The next meeting will be by telephone conference call at 8:00 p.m. (Eastern Time) on Tuesday, January 18, 2000.


_______________________________________ 

J. Theodore Everingham, Secretary

 

Attachment 1

Executive Committee:
Here is a quick refresher on the issue of "athlete" representation on the US SAILING Board of Directors and certain of its committees and the implementation of the recent Bylaw amendments to that end.

"ATHLETE" REPRESENTATION GENERALLY. The so-called Action Plan that we submitted to the USOC a year ago next week called for amendments to the Bylaws that would provide for 20% athlete representation on the Board and the following committees (referred to in this paper as the "Paragraph II(A) Committees"):

Olympic Sailing Committee 
Executive Committee 
Budget Committee 
U.S. Team Racing Championship (Hinman) 
U.S. Junior Women's Championships Committee (Leiter/Ida Lewis) 
U.S. Youth Championship Committee 
Offshore Teams, Offshore One-Design and Level Classes Committee Sailors with Special Needs Committee Inshore Committee 
ISAF Delegation 
Nominating Committee 
Article 14 Review Board

We took the position that such representation was not required on any other US SAILING commit-tee, and the USOC has yet to agree or disagree with that position. (Indeed, the USOC has offered no comments whatsoever on our Action Plan.)

SELECTION OF ATHLETE REPRESENTATIVES. The Bylaw amendments approved in Baltimore create a so-called "Sailor-Athlete Advisory Board" that consists of everyone that we can identify as a sailor who meets the definition of "amateur athlete" as defined in the Olympic and Amateur Sports Act of 1998. The Sailor-Athlete Advisory Board is charged with the responsibility "to pre-scribe procedures for the nomination and election of Sailor-Athletes to the Board of Directors and the Executive Committee" and "to recommend to the President the names of Sailor-Athletes as candidates for appointment to" the Paragraph II(A) Committees.

Once the Sailor-Athlete Advisory Board is identified (see below), it is required to "prescribe procedures, subject to the approval of the Board of Directors, for the nomination and election of Sailor-Athletes by Sailor-Athletes to serve on the Board of Directors and the Executive Committee". Finally, the Sailor-Athletes so elected recommend to the President the names of Sailor-Athletes to be considered for appointment to the Paragraph II(A) Committees.

IDENTIFICATION OF THE SAILOR-ATHLETE ADVISORY BOARD. Hal Haenel, for over a year, has been assembling a list of names of sailors who meet the definition of "amateur athlete" and, therefore, constitute the Sailor-Athlete Advisory Board. In the months ahead, we will be communicating with that group regarding its role under the amended US SAILING Bylaws and working with them to prescribe the procedures for the nomination and election of Sailor-Athletes by Sailor-Athletes to serve on the Board of Directors and the Executive Committee. 

Attachment 2

IMS Regulations 
US Prescription for Small Boat Headroom and Interior Volume

Summary

A study (by Greg Stewart of Nelson/Marek Yacht Design) of the Internal Volume Requirements in the current Part 3 Racing Division IMS Regulations (IMS REG 305) shows that the requirements are disproportionately hard for small boats to meet, and retain an aesthetically pleasing looking cabin, in comparison to big boats. To address this disparity, and permit recent designs including the Mumm 30, Henderson 30, Melges 30, B32, and 1D35 to meet IMS Regulations, changes to the US Prescriptions for year 2000 IMS Regulations are recommended. Please note that when presented to the ITC in November of this year, they recommended additional work prior to adoption. That work has been completed and is included in our proposed prescription.

This Prescription is intended to only apply to yachts wishing to race under the Part 3 Racing Division Requirements. No alterations to the Part 4 Cruiser/racer Requirements are recommended.

The intent is to keep the requirement the same for big boats and make it more inclusive for yachts in the 8.5m AL (accommodation length) to 12m AL range where the IMS is missing the market. This can be accomplished with the proposed changes to the Interior Height (IH) formulation (IMS REG 305.2). These changes are twofold. Moving the overall length break point from 11 meters to 12 meters and revising the IH mathematics.
The proposed changes are presented below with changes underlined. If approved, there will also be a revision to the Table of Accommodations reflecting the new minimum headroom requirements.

305. Headroom & Interior Volume

The requirements for Headroom & Interior Volume respectively are mutually exclusive and one or the other, but not both, shall be applied to a yacht according to Age Date or Series Date.

Where a yacht to which the Headroom requirement applies does not meet the Headroom Minimum, but would qualify under Interior Volume, the Interior Volume method shall be applied.

Headroom. For yachts of Age Date or Series Date (whichever is earlier) prior to 1/94, Head-room shall be measured from the cabin sole to the overhead. Qualifying headroom shall not be less than the Minimum given in the Table of Accommodations and shall extend fore and aft over a length of 0.15*AL (calculated to the nearest centimetre).

Interior Volume. For yachts of Age Date or Series Date (whichever is earlier) of 1/94 or later, compliance with the provisions for Interior Volume is required.

The purpose of this requirement is to define an interior volume which is appropriate to the size of the yacht and which allows the arrangement of interior accommodations suitable for cruising, whether or not the interior is actually fully fitted for that function (see diagram).

1. Lower Reference Datum. A level datum, parallel to the waterplane in measurement trim, shall be established at a height of 0.001*AL^1.9m above the inside of the hull surface, projected if necessary, at the deepest interior fairbody section which, for this purpose, shall not be found outside the 90% IH overhead area (see 305.4 below).

Note that this level is independent of the actual height of the cabin sole.

2. Interior Height (IH) is calculated as (metres): 

For AL of 12.0m or greater: 
IH = 1.5 + 0.205*(AL-8.5)^0.5 
For AL below 12.0m:
IH = 0.15*AL - 0.004*(12.0 - AL)^0.5

The IH obtained from the above formula shall not be taken as more than 2.0 metres. IH shall be rounded to the nearest hundredth of a metre.

3. Overhead Area at Full Interior Height: At a height IH above the level established in 305.1 there shall not exist under the overhead a plane of length not less than 0.15*AL and area not less than 0.006*AL^2, ignoring deck beams and stringers. The aft extent of this area at the centerline shall not lie forward of a point located 0.55*LOA aft of the stem. For yachts of Age Date or Series Date (whichever is earlier) prior to 4/97, the aft extent of this area shall not lie forward of a point on the yacht's centerline located 0.55*LOA aft of the stem.

There are no other changes to regulation 305.