November 16, 2004 8:00 p.m. E.S.T
President Janet Baxter called the meeting to order
at 8:00 p.m., Eastern Standard Time.
Present were Janet C. Baxter, Dean Brenner, Jim
Capron, Ruth Creighton, Susan Epstein, Louise Gleason, Fred Hagedorn,
Dick Hanneman, Tom Hubbell, Patty Lawrence, Bill Lee, Leslie Keller,
Rich Jepsen, Bill Munster, Joni Palmer and Bill Sandberg. Also present
were James Appel, Budget Director, and Nick Craw, Executive Director.
A motion to approve the Board of
Director Minutes of Oct. 24, 2004, as amended, was made,
seconded and carried.
A motion to approve the Executive
Committee minutes of Oct. 20-24, 2004, as amended, was made, seconded
A motion to approve the minutes of the
US SAILING Annual General Meeting of Oct. 23, 2004, was made, seconded
President Baxter reminded members of the Executive
Committee Code of Conduct, which has been distributed. She noted that
Past President Dave Irish was elected a Vice President of the
International Sailing Federation at its recent meeting. Other ISAF
highlights include: changed in the ISAF rating systems which improve
the ratings of North American events; a decision to require that Olympic
qualifying events be held on different continents; approval of the Laser
Radial and Neal Pryde RS:X for the next Olympics; and a wording change
in Rule 3 of the 2005-2008 Rule Book.
Executive Director Nick Craw indicated that year
end financial results are expected to be above break even, although the
goal of a $230,000 surplus will not be met.
Budget Director James Appel asked that the Board of
Directors decision in Portland to make monthly transfers to Operating
Reserves be formalized as a Regulation.
A motion to add to US SAILING
Regulation 7, “Twelve Thousand Dollars ($12,000) shall be
transferred to the Operation Reserve Fund until that Fund reaches a
total value of $1,100.000. These funds may be co-mingled with the USOC
accounts for investment purposes.” The motion was seconded and carried.
Treasurer Leslie Keller reported that the Current
Ratio is 1.60-1.00, and that except for one receivable account, both
payable and receivable accounts are in acceptable ranges. She noted
that the staff is working on the details concerning the US SAILING
Olympic Committee shortfall from last year.
Dean Brenner expressed concern that donations to
the USSF are subject to administration fees that discourage potential
contributors. Until that issue can be resolved, donors can make
donations to US SAILING which does not deduct administrative fees.
Susan Epstein, Chair of the Council of Sailing
Associations announced a new fund raising effort being proposed to the
CSA, an initiative to raising funds for both
the Olympic Sailing Program and youth development. The proposed
Challenge will involve all U.S. sailors in with funds sent directly to
the USOSC to be allocated directly to the Olympic Sailing Program and
youth development. This proposed effort will be independent of the major
donor type fundraising already in place at US SAILING.
President Baxter submitted committee nominees for
approval. Additional committee member names will be submitted in
A motion to approve the committee
members as submitted was made, seconded and carried.
A motion to approve the schedule for
Executive Committee meetings for the next year, meetings to be held on
the third Monday of each month, was made, seconded and carried.
Patty Lawrence reported on the success of the first
One Design Symposium, noting that 118 attended. She noted that the
staff was particularly helpful in both organizing and helping to run the
event. Plans are underway to hold a similar Symposium in 2005.
Motion made, seconded and carried that the Excom thank the US
SAILING staff members who volunteered their time, enthusiasm and
expertise at the One-Design Sailing Symposium. They introduced a
friendly, professional US SAILING face to the one-design class
leadership. In particular, Lee Parks deserves many kudos for her work
with both the ODSS organizing team and throughout the Symposium
There was general discussion and concern about an
executive decision to revise the way US SAILING passes health insurance
costs to employees.
A motion that the Executive Committee express concern to the
Executive Director about employee health insurance decisions and request
a special meeting Nov. 23, 2004, to have the
details of the decision discussed and explained, was made seconded and
The meeting was adjourned at 10:10 E.S.T.
Dick Hanneman, Secretary