Executive Committee Minutes
November 18, 2003
1. President Janet Baxter
called the meeting to order at 8:00 P.M. Eastern Standard Time.
2. Members present were: Janet Baxter, Dean Brenner, Paul Callahan, Jim
Capron, Ruth Creighton, Don Durant, Bruce Eissner, Fred Hagedorn, Dick
Hanneman, Leslie Keller, Patty Lawrence, Bill Munster, Joni Palmer, and Bill
Ross. Also present were Executive Director Nick Craw and Budget Director
Hortensia Hacker. Absent were Tom Hubbell and Jim Muldoon.
3. Action Items:
Motion to approve the Minutes for the Saturday, Oct.18, 2003 Annual General
Meeting of US SAILING was made, seconded and carried.
Motion to approve the Minutes for the Sunday, Oct. 19, 2003 Executive
Committee meeting of US SAILING was made, seconded and carried.
Motion to approve the Minutes for the Sunday, Oct. 19, 2003 Board of
Directors meeting of US SAILING was made, seconded and carried.
4. President Baxter announced that all Committee Chairs had been asked to
nominate committee members by December 1, 2003. Walt Chamberlain will
assemble the lists for approval at the December Executive Committee meeting.
She is working out her schedule to attend meetings and other events during
the coming year.
5. The Executive Committee agreed to a code of conduct, including that its
meeting agendas will be distributed on Thursday prior to each meeting, and a
draft copy of EXCOM minutes will be distributed to members within 10 days of
6. Executive Director Craw discussed the ongoing negotiations with Sailing
World/Cruising World magazines. The Executive Committee encouraged him to
continue his negotiations and to include other publications if possible.
President Baxter announced that an open letter to SW/CW subscribers is
scheduled for the December issues and will be co-signed by her and John
Burnham, editor of Sailing World.
7. E.D. Craw also discussed cash flow issues that require strict discipline
to be exercised for the remainder of this year and through the first quarter
8. Treasurer Leslie Keller announced that she is working with the office to
establish additional financial tools, including benchmarks, ratios and trend
analysis in an effort to improve making real time financial decisions.
9. ISAF: Offshore Chair Bruce Eissner announced that the recommendations for
the Special Regs that were submitted by the US SAILING Offshore Committee
were adopted. President Baxter noted that in other actions, ISAF resolved to
maintain Rule 16, agreed to appoint race officials after consultation with
classes and the governing bodies (i.e. US SAILING) regarding race officials
at Olympic class championships and Grade 1 events . International
certification will not be a requirement. ISAF also resolved that throw-outs
will not be allowed during the 2004 Olympic Games.
10. US SAILING Olympic chair Fred Hagedorn expressed the OSC appreciation
for the support of the many volunteers who made the 7 already completed
trials (in 3 locations) possible, and in particular the hosting
organizations at the St. Petersburg YC, the Houston YC and the US Sailing
Center of Martin County. Results are on the Web site.
11. Action Item:
Jim Capron moved that US SAILING approve an International Judges Seminar
scheduled at the St. Francis YC in San Francisco, Feb. 27-29, 2003. Motion
seconded and carried.
12. General Services Chair Ruth Creighton reported that the Risk Management
committee is writing its Terms of Reference. Changes in the Physical and
Sexual Abuse Policies, passed in May, will be made to comply with the Legal
Committee's requirement that anything incorporated in the By-laws must be
written to conform with the Ted Stevens Sports Act and the USOC regulations.
13. Nick Craw reported an Optimist Class decision to suspend distribution of
its mailing list because of the Children's Online Privacy Protection Act,
which prohibits distribution of names of those under 13. Because US SAILING
has in the past provided Youth Member names to regatta organizers and
others, it was agreed that a clear policy is needed to insure conformity
with that act and all current regulations.
14. Action Item:
It was moved that US SAILING suspend indefinitely any distribution of its
Youth Membership list pending the adoption of a policy that conforms to all
current regulations, and that event organizers and other interested parties
be advised of this decision. Seconded and Carried.
Joni Palmer agreed to research and draft a policy on youth membership list
15. The Executive Committee recommended that the Race Officers at
Championships policy, which was referred back to the ExCom by the Board of
Directors, be resubmitted to the full Board of Directors at the 2004 Spring
meeting. Comments on the policy, which was distributed at the St. Louis
meetings, should be addressed to the Race Administration Committee.
An Executive Session followed.
The meeting was adjourned at 10 P.M. Eastern Standard Time.
Dick Hanneman, Secretary