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Present were Executive Committee members Sarah Alger, Don Durant, Bruce Eissner, Louise Gleason, Fred Hagedorn, Tom Hubbell, Jim Muldoon, Dave Rosekrans, John Ross, and Mike Schoettle. Also present was Executive Director Nick Craw, and at the invitation of the President, the US SAILING staff, which included Nel Roberts, Jonathan Harley, Lee Parks, Lacey Howe, Penny Piva, Cynthia Leary Johnson, and the nominated members of the 2003 Executive Committee. 1.
Minutes.
2.
President’s Remarks. Dave Rosekrans asked Nel Roberts to review the US SAILING
Demographic Survey of Individual Members. There
was an impressive 15% response rate. The purpose was to learn more about members – who they are.
The second part of the survey included personal demographics to better
understand our membership, with one goal being to
attract more sponsors. Dave Rosekrans introduced the Executive
Director’s report by complimenting Lee Parks and Nick Craw on their efforts on
the Insurance review. 3.
Executive Director’s
Report.
5.a.
Insurance Proposals.
Nick Craw reported that the staff reviewed the four proposals that were
received as a result of the RFP and evaluating them using a comprehensive
scorecard. 5.b.
Key West Sanctioning.
Nick Craw noted that as a matter of policy, US SAILING was sanctioning
events and offering considerable liability insurance as part of that
sanctioning. However, recent and
considerable increases in the costs of insurance have necessitated the
establishment of a sanctioning fee and an increase in the cost to event
organizers. However, the cost to
members is still considerably below market. 5.c.
Budget. The budget was distributed
in advance, and the stub budget was distributed at the meeting. Nick Craw noted
that the goal is to build the reserves of US SAILING by creating a revenue
dependent budget. The budget plan
calls for five departments to end the year in the black. The staff worked hard to contain costs to absorb about
$100,000 in unanticipated costs. Dave
Rosekrans and Nick Craw will serve as a budget review committee during the AGM.
Nick Craw noted that production of the budget required considerable
effort by the staff. Fred Hagedorn complimented Nick Craw and the staff on the
presentation of the budget and the inclusion of discussion on the thinking
behind the budget. Dave Rosekrans reported his hope that serious discussion of
the budget would occur during the AGM. 6.
Olympic Report.
Fred Hagedorn 6.a.
Lands End Contract.
Lands End has agreed to be the casual clothing sponsor for the US SAILING
team, US Disabled Sailing team, and US Youth team.
One to two catalogs will have a 1-2 page spread on the US SAILING team
and/or US SAILING, providing considerable visibility for the association.
Lands End is very excited about this relationship and the opportunity to
emphasize its sailing heritage ·
Motion:
a motion was made, seconded and passed to allow Lands End to have
one-time use of the US SAILING membership list for up to two times a year for
the life of the contract. 6.b.
Fund Raising.
The campaign feasibility study has been completed and was presented to
the fundraising working party. The
study results indicate that an effort to raise $1 million a year for five years
of expendable funds to support the operating costs of the Olympic effort and
raise endowment to help support the athletes would be feasible.
Raising funds for US SAILING as a whole did not come back as a viable
possibility at this time. US SAILING needs to build relationships and positive
awareness with its membership base before that would be possible.
He noted that all fundraising efforts will be coordinated through Nick
Craw. 6.c.
Clearwater Community
Sailing Association.
The CCSA is proposing to make their facility available at no cost to US
SAILING team members and to hold free clinics for athletes. In return, they have
requested that they be named as a US SAILING Center. The Olympic Sailing Committee has been using their site and
found that it is an excellent venue for small boat clinics. The executive
committee suggested that specific guidelines be developed regarding what
requirements would be associated with such designation before seeking approval. 7.
Organizational Dues. John Ross reported that CSA, General Services and Nel Roberts
have been working on the issue of organizational dues, and will be presenting a
board action item to simplify the sailing organization membership categories,
which would save considerable time and effort on the part of the staff. 8.
Information Technology Task
Force.
Dave Rosekrans said that several people have proposed that US SAILING
establish an information technology task force to help the association stay up
to speed on technology, including web site operations. It was commented that US
SAILING should have a technology plan 9.
Friday Roundtables.
Dave Rosekrans stated that the goal of the Friday roundtables is to give
the Executive Committee an opportunity to check in with members regarding their
views of US SAILING and what it is doing.
10.
ISAF World Sailor of the
Year.
Jonathan Harley distributed information on nominees for the ISAF World
Sailor of the Year. 11.
Liaison for Committees to the
Executive Committee.
Dave Rosekrans stated that currently most committees and councils report
to the President, and the need exists to decrease the number of committees that
report directly to the President. Mike Schoettle noted that the goal is to
improve communication and reminded the Executive Committee that it approved the
concept of establishing liaisons at a previous meeting. Dave Rosekrans noted
that the goal is not to make any changes in the current bylaws, but to
streamline communication. He
presented an outline for how to organize the committees and councils, which
ensures that each committee chair has an individual on the Executive Committee
responsible for representing their interests. 12.
New Business 12.a.Jim
Muldoon stated that he has been asked to establish a network of individuals
responsible for distributing information regarding terrorist information.
In addition, the Coast Guard and military have had a number of
difficulties with boaters entering …. Zones, and is seeking a way of
disseminating information regarding this. 13. Executive Session (Executive Committee members only). Meeting adjourned at 9:02 p.m. Respectfully submitted, Sarah Alger Next Executive Committee meeting - Sunday, October 20, 2002, at 7:00 a.m. (Pacific time).
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