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Present were Executive Committee members Sarah Alger, Paul Callahan, Jim Capron, Don Durant, Bruce Eissner, Fred Hagedorn, Stephen Jeffries, Jim Muldoon, Dave Rosekrans, John Ross, and Mike Schoettle. Also present were Executive Director Nick Craw and, at the invitation of the President, Larry Ledgerwood. 1. Approval of the April 16, 2002, Board Minutes.
2.
President’s Remarks. Dave
Rosekrans acknowledged Larry Ledgerwood, who was present as a guest,
having facilitated the Executive Committee/Staff planning meeting held
the day before. Dave
Rosekrans expressed his appreciation to Nick Craw for his efforts as
Executive Director. 3.
Treasurer’s Report. Stephen
Jeffries reported that current cash flow is good and there is no need to
tap the credit line for at least the next four months. However, a
deficit of $146,000 is budgeted for the year, which can be achieved only
if additional unbudgeted expenses are overcome. 4.
Executive Director’s Report. Nick
Craw noted that the Executive Director’s Report was distributed.
In addition, he presented an outline of strategic priorities.
Three proposals for a new accounting and membership database
system have been received and are being reviewed.
Staff is currently looking at banking services to determine if
there is a bank in closer geographic proximity that would meet US
SAILING’s needs. 5.
Organization Restructuring Report.
Mike Schoettle presented a proposal for ensuring all committees and
councils have a liaison on the Executive Committee, with the goal of
improving and streamlining communication flow.
Dave Rosekrans added Paul Callahan and Jim Capron to the
Organization Restructuring Task Force, which currently consists of Bob
Lane, Ted Everingham, and Mike Schoettle, chair.
6. Communications 6.a. Newsletter. The Executive Committee discussed the importance of producing a newsletter to communicate directly and regularly to members. Working with the Communications Committee, Nick Craw will develop a proposal for producing a newsletter, which would include an issue summarizing the accomplishments of the year, and present it to the Executive Committee. 7.
Certification of Race Officials.
It was recommended that an appellate process be put in place regarding
race officer recognition and certification. Jim Capron agreed to develop
a plan with the Race Administration Committee. 8.
AGM Sponsorship, Annual and Spring Meeting Costs.
Nick Craw presented costs of the annual meetings.
It was noted that the fiscal year calendar change offers new
flexibility in determining US SAILING meeting dates.
9.
National Women's Sailing Association Affiliation.
The NWSA proposed contract was discussed. 10.
Financial Regulations.
Steve
Jeffries noted that the board has directed that the Executive Committee
incorporate recommendations of the Auditors in the Management letter
into the bylaws of the organization.
11.
US SAILING Office. Nick
Craw presented a plan for reviewing office space options, noting that
the US SAILING lease on its current headquarters will end in 2003. He recommended that the Executive Committee charge a building
committee with analyzing the space requirements of the office and
seeking appropriate space based on those needs.
12.
Sanctioning Working Party. Dave
Rosekrans reported that a sanctioning task force has been appointed. The
members of the task force are Pat Healy, Jack Caldwell, Art Engel and
Bruce Cook. The staff liaison is Nick Craw. 13. New
Business.
13.k.
Americap Working Party.
Dave Rosekrans approved the addition of Dennis Conner to the
Americap Working Party. 13.l.
Committee Ratification:
The Executive Committee ratified the addition of Steve Prime to the
General Services Committee. 14. Executive
Session (Executive Committee members
only) Meeting
adjourned at 12:15 p.m. Respectfully
submitted, Sarah
Alger Next
Executive Committee meeting - Monday, June 17, 2002, at 8:00 p.m.
(Eastern time) via conference call. |