Present were Executive Committee members Sarah Alger, Jim Capron, Don Durant, Bruce Eissner, Louise Gleason, Fred Hagedorn, Stephen Jeffries, Jim Muldoon, Joni Palmer, Dave Rosekrans, and Mike Schoettle. Also present were Executive Director Nick Craw and, at the invitation of the President, board member Bill Ross. Paul Callahan and Tom Hubbell joined late.

1. Approval of the March 17, 2002, Board Minutes.

• Motion: a motion was made, seconded and approved to accept the March 17, 2002 Executive Committee minutes.

2. President’s Remarks. Dave Rosekrans reported that he recently visited the Lake Thunderbird BoatHouse in Norman, Oklahoma. This community sailing center represents many sailing organizations, and they are great boosters of US SAILING. Last weekend, he went to Buckeye Intersectional ICSA championships. Again, all were very enthusiastic and knowledgeable about US SAILING.

3. Treasurer’s Report. Financial Report is contained within the Executive Director’s Report. Three firms have been sent requests for proposals for the audit, with a due date of May 15.

• Motion: a motion was made, seconded, and approved to establish a cash management account.

4. Executive Director’s Report. Nick Craw noted that the UBS contract was signed, and the UBS Match Racing events for California and Chicago are already oversubscribed. He reported that the Sailrater program is days away from going live on the web site. Americap II has been receiving good reviews, and the brochure on Americap II is at the printer. Dave Rosekrans also noted that a request for proposals has been sent out to possible suppliers for new software accounting and membership database systems. He asked Stephen Jeffries to chair a task force to review the proposals. Three Executive Committee members volunteered to serve as task force members: Bruce Eissner, Mike Schoettle, and Fred Hagedorn.

5. Rolex International Women’s Keelboat. Dave Rosekrans reported that the Annapolis Yacht Club has asked if they can be a co-organizing authority with US SAILING. Dave Rosekrans, the Legal Committee, and the staff will explore the options.

6. Sanction of the 2002 Figawi. Bruce Eissner stated that the 2002 Figawi has once again requested a US SAILING sanction. Nick Craw added that the staff is currently reviewing the sanctioning guidelines and plans to have a recommended plan in time for the AGM.
Motion: a motion was made, seconded, and approved to grant the 2002 Figawi a one-year sanction, pending verification that certified US SAILING judges and race officers will be officiating.

7. Spring Meeting 2004. Dave Rosekrans noted that the Mobile, AL, club was disappointed that at its spring meeting US SAILING had decided not to come to Mobile and asked that the decision be reconsidered. The Executive Committee considered the request, discussing the accessibility of Mobile and weighing the relative importance of finding strong support from the host club.

• Motion: a motion was made, seconded, and approved to reinstate the 2004 spring meeting in Mobile, AL.

8. Olympic Sailing Committee Report. Fred Hagedorn reported that, as stated in the press release that went out, the Olympic Sailing Committee has received a significant grant from the America One foundation. He noted that almost all of the US SAILING team has been named, except for the 49ers, which will be named shortly, and the Stars. The disabled team is also about to be named. The OSC’s fundraising consultant, Campbell and Company, is sending out letters today, asking selected individuals if they would be willing to be interviewed for the Feasability Study. Campbell and Company is hoping to have the interviews completed by the end of May.

9. Planning Meeting. Dave Rosekrans noted that the first day of the May Executive Committee planning meeting, Thursday, would be set aside to discuss youth programs. Offshore also will be discussed on Thursday. On Friday morning membership will be discussed, with the general planning discussion to begin Saturday. The May Executive Committee meeting will be held at 9 a.m. on Sunday.

10. Financial Regulations. In response to the Management Letter, Stephen Jeffries reviewed the Financial Regulations (7.0) that need to be updated. Stephen Jeffries suggested (1) substantially rewriting 7.08, 7.13 and 7.14.

- For Regulation 7.08 International Delegates, Nick Craw will explore how to update the per diem for international travel.

- Regulation 7.13a and b should be deleted, since they do not describe how US SAILING currently allocates revenue. 7.13c should be deleted, since it does not reflect how the organization allocates G & A. 7.13d should be deleted since it is unnecessary. 7.13e is to be re-lettered to a, the mileage rate tied to the appropriate IRS code section, and a statement added that the Executive Director’s expenses must be approved by the Treasurer for reimbursement, in-line with current practice. Nick Craw was asked to recommend updated dollar amounts as well. 7.13f should be re-lettered to b. Regulation 7.13g should be deleted since it is part of the budget setting process and does not reflect current practice.

- Regulation 7.14a should be deleted since it is out of date and b re-lettered to 7.14.

These recommended changes are to be forwarded to the Bylaws Committee for drafting, then the proposed, revised regulations distributed for review and approval by the Executive Committee at its next meeting. They will then be presented to the Board for ratification.

11. Old Business.

11.a. Committee Member Ratification. A new Communications Committee member, Melinda Berge, was approved by the Executive Committee.

12. New Business.   

12.a.US SAILING President’s award. Jim Muldoon will be awarding a US SAILING President’s award on behalf of Dave Rosekrans to Al Marmol. Al is a leader in boating safety and has taken actions that have helped save some 27,000 lives through his career in the U.S. Coast Guard.

13. Executive Session (Executive Committee members and Executive Director only)
Meeting adjourned at 9:15 p.m.
Respectfully submitted,

 
Sarah Alger
Secretary
US SAILING
Next Executive Committee meeting - Sunday, May 19, 2002, at 9:00 a.m. (Eastern time) in Newport, RI.