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Executive Committee
members Sarah Alger, Don Durant, Bruce Eissner, Ted Everingham, Fred
Hagedorn, Stephen Jeffries, Linda Kessler, Dave Rosekrans, John Ross, Mike
Schoettle, Pat Seidenspinner, and Larry White were present. Also present
were Interim Executive Director William Placke and, at the invitation of
the president, Budget Chair Donna Hobbs.
1.
Approval of Minutes.
- Motion:
A motion to approve the August 20, 2001 minutes of the Executive
Committee, as amended, was seconded and approved.
2.
President’s Remarks. Dave
Rosekrans said that he is very pleased to have the National Women’s
Sailing Association become part of US SAILING. The NWSA will be making a
presentation at the October Annual General Meeting.
3.
Budget Update. Donna Hobbs
discussed an initial budget proposal, focusing on major department line
items. Bill Placke noted that the budget projects membership revenue to
increase by 4.5% for FY2002 over projected year-end 2001 revenues. This
represents a smaller percentage increase than the 6.4% that is currently
projected for FY 2001 over the FY 2000 result for membership revenue and
is larger than the 3% that had been budgeted for FY 2001. He noted that he
feels that 4.5% is realistic, in great part because the Membership
Department has added two full-time employees and is now at full staff.
Strong revenue is projected for both the Offshore and Training
Departments.
Ms.
Hobbs noted that expenses associated with US SAILING’s priority goals
have been pulled out of the operating budget. These were discussed
separately, and it was determined by the Executive Committee that the
following expenditures were essential for the long-term growth of the
organization:
-
Motion:
a motion was seconded and approved to spend $13,000 for a
loose-leaf binder for the US SAILING directory, to be budgeted in the
next fiscal year and amortized over two years.
-
Motion: a motion was seconded and approved to budget $53,000 for
accounting software and implementation, $80,000 for computer and
database upgrades & enhancements, and $8,000 for a new server.
-
Motion: a motion was seconded and approved to budget $20,000 for a
membership year-end update informational letter.
-
Motion: a motion was seconded and approved to budget $24,000 for offshore
promotion.
-
Motion: a motion was seconded and approved to budget $13,000 for training
of staff and space planning for the office to improve efficiency and
effectiveness.
-
Motion: a motion was seconded and approved to budget $30,000 for
membership research.
Staff
and the Budget Committee will develop options on how to cover this increase
of $241,000.
4.
Treasurer’s Report.
Stephen Jeffries reported
that preliminary August results represented a loss of approximately $52,000;
however, it appears that the organization, based on projected results for
the last two months of the year, will end the year with a slight profit. He
noted that US SAILING was able to cover all of the expenses resulting
from the transition to an interim executive director without a special
authorization for additional funds. Without
the additional expense of the ED transition, August would have been a
profitable month. It was also noted that no additional borrowing has
occurred in this fiscal year, and none is anticipated.
5.
Interim Executive Director’s Report.
5.a.
Membership
Report. Bill Placke noted that
membership trends continue largely unchanged from the previous month.
6.
Inflatable PFDs.
Discussion of this item was deferred.
7.
Sanction for Key West
Race Week 2002.
8.
Race Administration
Publications.
Pat Seidenspinner discussed a proposal to put Appeals on the US
SAILING web site.
9.
Executive Session. (Executive
Committee members and Executive Director only)
Article 14 and RRS 69 Issues.
Adjourn at 9:20 p.m.
Next Executive Committee meeting – Wednesday, October 17, 2001 at 7:00 pm
(Eastern standard time)
Respectfully submitted,
Sarah J. Alger
Secretary
US SAILING
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