Board of Directors Minutes
October 24, 2004
Annual General Meeting in Portland, OR

President Janet Baxter called the meeting to order at 8:00 a.m., Pacific Daylight Time.


Directors present were: Janet Baxter, Betsy Beddow, Faye Bennet, Stan Betts, Dean Brenner, Norton Brooker, Craig Brown, Bruce Campbell, Jim Capron, Tom Carruthers, Ruth Creighton, Means Davis, Don Durant, Peter Durant, Bruce Eissner, Susan Epstein, Fred Hagedorn, Dick Hanneman, Joey Harris, Tom Hubbell, Charles Ivey, Rich Jepsen, Leslie Keller, Hart Kelley, Patty Lawrence, Dan Mangus, Gene McCarthy, Joe Melino, Clay Mock, Bill Munster, Greg Norwine, Joni Palmer, Bill Ross, John Rudy and Bill Stump. Absent were:  James Appel, John Amos, Jerelyn Biehl, Terry Bischoff, Mitch Brindley, Larry Bulman, Paul Callahan, Clark Chapin, Dan Doyle, Art Fox, Louise Gleason, Ken Morrison, Martha Parker, Mark Reynolds, Betty Sue Sherman and Adam Werblow.


Action Item: A Motion to approve the Saturday, October 23, 2004 Minutes of the Board of Directors was made, seconded and carried.


President Baxter expressed her appreciation for the opportunity to serve US SAILING for a second term.


Fred Hagedorn, Olympic chair for US SAILING, reported that a material weakness had been uncovered in 2004 Olympic Committee expenses, with unexpected expenses that could approach $200,000, but the exact amount has not been determined.  The overages will need to be recovered in the next quad.


Action Item: A Motion that, “in order to enable the new Olympic Committee to begin the year with a clean slate, an amount not to exceed $200,000 be transferred from the US SAILING endowment to cover any deficit.  The amount is to be repaid to the Endowment at no interest over the next quad.” Seconded, and carried, with two abstentions


Budget Chair Hortensia Hacker announced that the Budget Committee would review the OC shortfall and issue a report to the Board of Directors.  The Budget Committee also proposed the following three resolutions to the Board.


Action Items:  A Motion to grant a loan of $30,000 from Operating Reserves, to fund a grant writer for the Government Relations committee.  The loan is for a two year term and is to be repaid to the Operating Reserves Fund at an annual rate of 5% interest. Seconded and Carried.


A Motion to mandate Management to fully integrate the Olympic Sailing Committee budget and financials with the budget of the Association, on a accrual basis, effective with the fiscal year 2005 budget.  Seconded and Carried.


A Motion that $12,000 per month shall be transferred to the Operating Reserve Fund until that fund reaches a total value of $1,100,000.  These funds may be commingled with the USOC funds for investment purposes.  Seconded and Carried.


A Motion to approve the Fiscal Year 2005 budget, which calls for a surplus of approximately $9,000, was made, seconded and carried.


Vice President Tom Hubbell presented final revisions to the proposed reorganization and made the following motion:


Action Items:

Resolved, that the structure task force proposal, draft 17 as modified, be sent to the Bylaws Committee in order to prepare new Bylaws for consideration.  The Motion was seconded.


A motion that the Board of Directors delay action on the reorganization proposal, pending further discussions and amendments, until its Spring 2005 Meeting, with potential referral to the Bylaws Committee at that meeting.   The Motion was seconded.  After extended discussion, the motion was defeated.


A vote on the original motion was carried, 22 to 15.


Council and Committee Reports:


CSA chair Bill Ross reported that a site for the Fall 2005 AGM had not been finalized and that the Site Selection Committee is working to revise site selection guidelines.


ODCC chair Bill Stump reported on the One Design Sailing Symposium scheduled for Newport, R.I., Nov. 13-14, and announced that Jerelyn Biehl had been elected Chair for the coming year.


Susan Epstein, reporting for Karen Reisch, chair of the Championships Committee, indicated that all 2004 US SAILING championships had been successfully completed and that schedules and venues for future championships were scheduled for 3-4 years and advance and available on the website.


Craig Brown reported the on the selection of NOC executive committee members and officers, members of the Offshore Committee, and Offshore Council members of the US SAILING Board of Directors.


Action Item:  A motion to have the IMS, Americap, USPHRF, Portsmouth, Safety at Sea and International Offshore Competition Committees report through the Offshore Committee was made, seconded and carried.


Fred Hagedorn reported on Olympic Sailing Committee discussions on equipment for 2008.  


Action Items:  A motion was made, seconded and carried to transfer $100,000 from the US SAILING endowment to the OSC operating account.


A motion was made, seconded and carried to have the Board of Directors          recommend to the US SAILING ISAF delegation:


Equipment for 2008 Olympics:  Tornado, Yngling, Star, 49er, 470 men and 470 women, Finn, Laser, Europe Dinghy and Neil l Pryde Hybrid Board.


US SAILING’s positions are to support the ISAF selection process with no deviation;  to support deferring  a women’s match race discussion until the next quadrennium;  to support the position that Classes should set their own age restrictions for their international and World events; and to support a minimum age of 14 for ISAF Youth World Championship, Hagedorn reported.


US SAILING also supports deferring action on the Olympic Regatta format submissions to ensure a full discussion in anticipation of ISAF determining the format for the 2012 Olympic Games


Training Committee Chair Rich Jepsen noted that a written report of the committee meeting is to be posted on the web site.


Women’s Sailing Chair Susan Epstein announced that a report had been distributed.


Inshore Chair Patty Lawrence reminded members of the November One Design Symposium.


Action Item:  A motion was made, seconded and carried to establish a Team Racing Development Committee reporting to the Inshore Committee, and to revise Regulation 3.20 to add the Chairman of the Team Racing Development Committee as a member of the Inshore Committee.


Sarah Alger reported for the Communications Committee on activities involving the Newsletter, E-USSAILING and the Website.


Hortensia Hacker reported on United States Sailing Foundation activity.


Multihull Council Chair Dan Mangus reported for the Council.


Action Item:  A motion to make the annual disbursement of $5000 from the restricted fund to support the 2005 Multihull Championship in Long Beach, Ca., hosted by the Alamitos Bay Yacht Club was made, seconded and carried.


President Baxter announced committee appointments for 2005.


Action Items:  A motion to approve all appointments except for those whose terms has been extended was made, seconded and carried.


 A motion to approved extension of terms for Peter Reichelsdorfer, IMS; Darline Hobock, Portsmouth; Denise Macgilvrey, IWKB; Robert Lane, Art. 14 Review Board; Jim Muldoon, Government Relations; and Larry Bulman, Legal Committee, was made,seconded and carried.


President Baxter presented Certificates of Appreciation to all retiring Board Members and Committee Chairs.


The Meeting was adjourned at 10:45 A.M., Pacific Daylight Time.


Dick Hanneman, Secretary


Next Meeting, Newport, RI.