1. Roll Call. Present were Sarah Alger, James Appel, Stan Betts, Terry Bischoff, Dean Brenner, Craig Brown, Bruce Campbell, Jim Capron, Charley Cook, Means Davis, Don Durant, Bruce Eissner, Susan Epstein, Chuck Fuller, Louise Gleason, Fred Hagedorn, Dick Hanneman, Tom Hubbell, Stephen Jeffries, Gene McCarthy, Joseph Melino, Ken Morrison, Jim Muldoon, Bill Munster, Joni Palmer, Mark Reynolds, Dave Rosekrans, John Ross, William Ross, Jack Rudy, Mike Schoettle, Vicki Sodaro, Art Stevens, and T.K. Wegg.
Ratification of the Actions of the Executive Committee.
4. Treasurer’s Remarks. Joe Melino, chairman of the Audit Committee, reported that a list of resolutions from the audit committee has been circulated (Attachment I). Treasurer Stephen Jeffries reported that the Executive Committee has voted to change to a calendar fiscal year, and that there are no known tax consequences associated with this change. An auditor cannot be appointed at the present time, because a Request for Proposals is being sent out regarding US SAILING’s audit.
4. Strategic Planning. Mike Schoettle reported that the Strategic Planning task force has received feedback on the draft priority goals circulated Friday and has made a few changes. The final goals are attached (Attachment II).
5. Reorganization Working Party. Mike Schoettle reported that the Reorganization Working Party is looking at how to have each of the councils and committees of US SAILING assigned to a member of the Executive Committee in order to improve the efficiency of the organization.
Proposed Cruising Council. Greg Norwine noted that a final draft of the resolution
proposing a new cruising council was circulated (Attachment III).
7. Council and Committee Reports.
7.a. Youth Advisory Board. James Appel reported that the 2003 Youth Worlds will be held in Portugal, and qualifying regattas have been recommended to the Olympic Sailing Committee. He stated that Gary Bodie presented a brief report on the 2003 Olympic Development Regatta, which will help young sailors transition from the Youth Championships to the Olympics. In addition, discussion was held on where youth sailors should go after the Club 420. The Club 420 has done a great job of building youth sailing, but an avenue is needed to help sailors to develop further and more broadly.
7.b. Women’s Sailing Committee. Sue Epstein reported that the Women’s Sailing Committee discussed the Match Racing Women’s Worlds Championship. The qualifying process for match racing was determined, and a new match racing challenge series, sponsored by Rolex, was announced. She noted that support from Rolex has helped ensure that women’s sailing is healthy. A working party was appointed to review the Adam’s Cup and develop recommendations. Suggestions for the women’s representative to the Board will be made to the Nominating Committee by July 1. Sue Epstein noted that Melinda Berge will be representing the US at the ISAF Sailing Worlds. Melinda Berge thanked USSF for helping to support the athletes attending the 2002 ISAF Sailing Worlds.
· A motion was made, seconded, and approved that the board endorse and support the Resolution to ISAF to reinstate the Nation’s Cup.
7.c. Race Administration.
· A motion was made and seconded to remove the fee for submitting appeals and authorize the committee to change the procedures to accommodate that change. The motion was defeated.
7.c.1. Race Management. Tom Farquhar reported that the long series scoring was discussed. The committee recommended that the changes recommended by ISAF regarding tie breaking be made effective in 2005 and not sooner. He reported on the success of the Race Officer certification program. Since the program began, US SAILING has held 26 advanced certification programs. In the last six months, 30 of the basic, one-day programs have been held around the country in every one of the regional areas. The committee is also developing improved training for instructors. A joint working party consisting of race management and judges committee members is looking at race management, judges and umpire training.
7.c.2. Rules. Dick Rose noted that the committee met three times for six hours. He proposed that a forum be held at the next meeting to discuss the various procedures that are being used informally to make the protest process more interesting and educational. They hope that it will be a lively discussion. He announced that the committee has two new members – Charles Raulston and Geoff Becker. The Rules Committee discussed various rules, and it will continue to try and simplify and clarify the rules. Dick Rose noted that ISAF is discussing Rule 16.2 differentiating match racing and fleet racing and seeking to make port-starboard crossings safer. ISAF would like to delete the rule; the Rules Committee is hoping to develop a proposal for modifying but not removing the rule. He welcomed suggestions.
7.c.3. Appeals Committee. Dick Rose reported that Bill Bentsen had nothing to report.
7.c.4. Judges Committee. Ted Everingham reported that a summary of the committee’s meetings was distributed, and he referred people to the web site. He particularly noted the joint working party between the race management and judges committees to coordinate the race management, judges and umpire certification programs. This addresses US SAILING’s long-term goal of being the leading source of training and produce the world’s best judges and race officers.
7.d. Championships. Dick Hanneman reported for Brad Dellenbaugh that most events are now using online registration and are on the web. Manuals are being prepared and also being put on the web.
7.e. Councils of Sailing Association. John Ross stated that CSA had no action items. A plan was discussed to simplify the organizational dues. CSA endorses establishment of a cruising council.
7.f. Sailor-Athlete Advisory Council. Louise Gleason reported for the council, which among other things is charged with monitoring compliance with athlete representation, that US SAILING is making excellent progress toward athlete representation on 100 percent of its committees. The S-AAC will be contacting committee chairs to update information, answer questions, and encourage qualified members to register as athletes. In Sept 2002, S-AAC will be holding elections to elect its members. All athletes (A, B and C Levels) will be eligible to vote. She also reported that the S-AAC supports establishment of a cruising council.
7.g. Government Relations. Jim Muldoon noted that a report was distributed, as well as a circular describing the Wallop-Breaux (Aquatic Resources) Trust funds. These funds are generated from a tax boaters pay on fuel. Originally, they were shared equally for the benefit of sailors and fishermen. However, this has shifted in recent years. Last year, boating received only $64 million, while sport fisherman received 254 million. A bill will be coming up that supports a more equitable distribution of these funds. Jim Muldoon introduced Kevin Kavanaugh, the newest member of the Training Committee. Finally, he noted that the Coast Guard is currently in a state of advanced alert, and as a result is very sensitive regarding boats in shipping lanes. He asked that if any sailors have issues with the Coast Guard regarding the crossing of shipping lanes, please inform him.
7.h. Inshore Committee. Tom Hubbell reported that the committee had no action items. The committee strongly supports the communications activities underway. The packaging of education materials for regatta organizers is being worked on, and an ethics video is being developed in partnership with CSA – ideas are welcomed.
7.i. Legal Committee. Larry Bulman reported that the committee had no action items. A resolution is being considered regarding judges indemnification.
7.j. Multihull Committee. Art Stevens noted that the committee has been asked to recommend an event to qualify the team to attend the 2003 ISAF Youth Championships and is suggesting to the OSC that the US Junior Multihull Nationals (Hoyt-Jolley Trophy) be used. He noted that Ed McDowell has generously made a significant donation to help support the Fast & Fun Program.
· Motion: a motion was made, seconded, and approved to authorize the transfer of $4,000 to support the Alter Cup, if that has not been done, and to ensure that such funds are transferred.
7.k. Offshore committee. Bruce Eissner welcomed John Winder, Cruising Club, and Jim Walsh as members on the committee. He was pleased to note that Offshore is receiving increased requests for services and is working on how to expand its services. He noted that Sail Rater is about to be launched. An Americap brochure will be out next month, and an Americap seminar will be held on April 7 in Long Island. Offshore research is advancing well, and Safety at Sea education is being further developed.
· A motion was made, seconded, and approved to approve the resolution that all 2002 US SAILING-sanctioned Safety at Sea seminars meet the requirements of Section 6 (Training) of the ISAF Special Regulations 2002-2003 governing offshore and oceanic racing including US SAILING prescriptions.
· A motion was made, seconded, and approved that US SAILING recommend to the ORC, or any other appropriate body, that the format for the 2003 ISAF Offshore Teams World Championship (Nation’s Cup) include 3 IMS rating bands.
7.l. Competitor Classification. Dave Irish reported that, due to the new ISAF competitor classification system, a decline in classification requests is predicted.
7.m. Nominating Committee. Jim Muldoon noted that the committee continues to look to build the diversity of US SAILING, and has reviewed the Ted Stevens Amateur Sports Act for compliance.
7.n. National Offshore Council. Bruce Campbell reported that the national crew list is online. He expressed thanks to Barry Carroll and Peter Reichelsdorfer for their support. NOC’s role in enabling offshore sailors to have a voice at US SAILING was discussed.
7.o. Olympic Sailing Committee. Fred Hagedorn reported that the minutes from the OSC meeting are on the web site. The committee discussed equipment selection procedures for the 2008 Games and developed recommendations to the ISAF Events Committee Working Party. He again thanked USSF for their generous support for sailors attending the 2002 ISAF World Games. He also announced the selection events for the girls, boys, and multihulls (which may or may not be included by the event organizers) had been made for the 2003 Youth Sailing Team, which will attend the 2003 ISAF Youth Worlds, and that a Press Release would be out shortly. The selection event for boards is to be determining pending the discussion on what equipment will be used. He introduced Doug Ingram, the Director of our Sports Partnership Team from the USOC, who expressed his hope that everyone enjoyed seeing the Olympic Training Center. Fred stated that the committee is looking towards Athens and expressed the committee’s appreciation to Jonathan Harley, Katie Richardson and Gary Bodie for their leadership and dedication.
7.p. Training Committee. Jim Muldoon noted that the committee is working to get Red Cross reciprocity. The profit from Training’s programs increased 23% last year, and the committee is closing in on having generated $2 million in revenue. He expressed the committee’s thanks to the staff for their efforts.
7.q. US SAILING Foundation. Robert Hobbs noted the loss of Chuck Kober. He reported that grants have been made of $2,500 for ISSA international travel, and of $500 each for up to 36 sailors to attend the 2002 ISAF World Sailing Games.
7.r. ODCC. A report was distributed.
Recognition and Awards
8.a. W. Van Alan Clark, Jr. National Sportsmanship Award. In 1982, the family of W. Van Alan Clark, Jr., donated a trophy for sportsmanship in his memory. Dave Rosekrans reported that the trophy was presented to George Fisher of Columbus, Ohio, last night at the Lightning Midwinters banquet in St. Petersburg for representing the highest levels of sportsmanship and for mentoring sailors in the Lightning and Interlake Classes.
The meeting was adjourned.
Board of Directors meeting - Thursday, October 17, 2002 at
Sarah J. Alger
To the Board of Directors
United States Sailing Association, Inc.
The Board of Directors of US Sailing herewith accepts
the Audited Financial Statements and the Management Letter for the year
ending October 31, 2001 and refers the following matters to a working
party of Audit Committee representatives and the Bylaws Committee, to
formulate Regulations concerning financial internal control structure
control under 7.13 Financial Policies, for consideration and action by the
Oversight Committee. The
creation of an Investment Oversight Committee comprised of Executive
Committee members and other persons appointed by the President to oversee
the Association’s investment portfolio.
Said committee is to be authorized to perform a quarterly analysis
of the underlying assets and to consult with the fund manager to consider,
advise and consent to strategic investment objectives.
of Not-for-profit Accounting Protocols.
Apply generally accepted accounting principles to direct the
Finance Department in order to attain a minimization of any audit
adjustments at year end and regularly obtain Not -for Profit accounting
pronouncements to be reviewed for relevancy and personnel training in
appropriate accounting techniques, such as:
Statement of Financial Accounting Standards No. 116,
"Accounting for Contributions Received and Contributions Made"
Statement of Financial Accounting Standards No. 117,
"Financial Statements of Not-for-Profit Organizations"
Statement of Financial Accounting Standards No. 124,
"Accounting for Certain Investments Held by Not-for-Profit
Statement of Financial Accounting Standards No. 136,
"Transfers of Assets to a Not-for-Profit Organization or Charitable
Trust that Raises or Holds Contributions for Others"
AICPA Statement of Position 98-2 which applies to all
not-for-profit entities that solicit contributions.
OMB Circulate A-133, which prescribes audit requirements for
not-for-profit organizations receiving federal awards.
OMB Circular-122, "Cost Principles for Non-Profit
Organizations" which applies to federal monies expensed.
Donations. Adopt Statement of Financial Accounting Standards No. 116,
to record noncash donations at fair value on the date of the gift.
and Equipment. Adopt
Statement of Financial Accounting Standards No. 121, "Accounting for
the Impairment of Long-Lived Assets and for Long-Lived Assets to be
Disposed Of," to conduct a physical inventory of all property and
equipment and compare the physical inventory listing to the listing in the
accounting department and write-off any assets that are not recoverable.
Any fully depreciated assets that cannot be located should similarly be
written off the books. Adopting as the estimated useful lives of the furniture and
equipment a standard of 7 to 10 years, to match the economic benefit of
the asset with the proper expense over the appropriate time.
Statement Groupings. Adopt
internally generated financial statement groupings that materially
correspond to the financial statement groupings subject to audit and
financial measurements that reorganize the reporting to best reflect the
Executive Director and Boards' desired output. That management review the
reports to determine what is the highest and best use financial statement
to coordinate and comply with any approved accounting software.
UNITED STATES SAILING ASSOCIATION
To encourage participation and promote excellence in
sailing and racing in the United States.
US SAILING is a member-based organization that accomplishes its mission through volunteers and member organizations supported by an administrative staff. We affirm the principles of safety, good sportsmanship, fair play, equal opportunity and fun in sailing by people of all ages and abilities.
Long-term Strategic Objectives
· Represent and foster the interests of sailors and sailing organizations.
· Promote, coordinate and support competitive sailing.
· Promote and support cruising and recreational sailing.
· Be the leading source of standards, education, and programs for safety, training, and skill development for sailing.
· Select and support US SAILING national teams that will achieve excellence in international competitions
· Advocate sailors’ interests, including matters of safety, environmental issues, and government regulations.
· Serve as the National Governing Body for competitive sailing under the Ted Stevens Olympic and Amateur Sports Act of 1998.
· Sustain the financial viability and continued growth in membership of US SAILING.
for Consideration of a Keelboat Cruising Council
Commercial Sailing Committee has been a subcommittee of the Training
Committee, and the bulk of the work of creating the Keelboat Certification
System has been successfully completed, the emphasis is shifting from
program development to constituency support, and
Whereas, a new
organization is needed to properly represent the resulting 20,000 new US
SAILING keelboat cruising members created since 1996, and
Whereas, there is a
need to support and retain US SAILING Keelboat Certification System
members through an organization focused on this constituency, and
Whereas, there is a
need to provide an opportunity for cruising sailors to learn about
sailboat racing and yacht club membership, and
Whereas, there is a
need for existing US SAILING committees and councils to be able to share
their knowledge and expertise with new cruising sailors, and
Therefore be it resolved to consider the creation of a Keelboat Cruising Council at the 2002 Annual General Meeting to represent the US SAILING Keelboat Certification System school constituency and their new US SAILING keelboat cruising members.