Executive Committee Minutes
President Janet Baxter called the meeting to order at 8:00 a.m. E.D.T.
Executive Committee members present were: Janet Baxter, Dean Brenner, Jim Capron, Ruth Creighton, Don Durant, Bruce Eissner, Fred Hagedorn, Dick Hanneman, Tom Hubbell, Patty Lawrence, Bill Munster, Jim Muldoon, Joni Palmer, and Bill Ross. Absent were Paul Callahan and Leslie Keller. Also present were Executive Director Nick Craw and Site Selection Committee Chair Theisen and At Large Director Betty Sue Sherman.
Ed Theisen led a discussion about Meeting Site criteria for US SAILING meetings. A consensus emerged favoring the accessibility of major airline hub cities, reasonable room rates (a target of $125), adequate meeting facilities, high speed internet services and a smoke-free environment, as the important criteria for future meeting sites.
President Baxter announced that the US Windsurfing Association had agreed that all of its windsurfing team members, would become members of US SAILING.
Executive Director Nick Craw commented that while membership is up, there was a negative variance in membership during March due to normal renewal cycle interruption early in the year that should be self correcting. He reported that a contract with Nautica was completed which calls for them to provide apparel for the US Sailing Team, the US Disabled Sailing Team, and the USA World Youth Team in 2004 and for Nautica to be recognized as the official clothing supplier for US SAILING teams. He also announced that our insurance carriers were investigating the possibility to provide insurance for Windsurfing clubs who have had difficulty obtaining coverage. He also commented that a recent change in telephone carriers will reduce phone service charges by approximately $65,000 annually.
There was no Treasurer's report or Budget chair report.
US SAILING Olympic Chair Fred Hagedorn reported the committee was working to secure several sizeable grants and that plans for the May 18, fund raising event in New York were finalized. The US SAILING magazine will feature Olympic and Paralympic athletes in its July issue. He reaffirmed the US SAILING position that equipment used in regional events, such as the Pan Am Games, will be selected on a regional basis.
Administration Chair Jim Capron announced that a draft of an Indemnification
Prescription had been distributed and posted on the US SAILING Race
Administration Committee website. A conference committee composed of three
Excom members and three Racing Rules Committee members will review the
draft.. The proposed Prescription, if adopted, will be included in the
2005-2008 Racing Rules of Sailing to be published in the fall.
A request from the Multihull Council to create a separate restricted fund to support the Youth Multihull Championships from funds received from the sale of boats and from the Fast and Fun program was discussed. A decision was delayed until May.
There was general discussion about the Fall meeting in Portland. It was agreed to begin the Sunday Board Meeting at 8 a.m. to allow earlier departures from the West Coast. Executive Committee meeting times will be adjusted accordingly.
General Services Chair Ruth Creighton reported that the One Design Class Council had nominated Clay Mock to be its representative to General Services. A motion to approve the appointment was made, seconded and carried.
The General Services Committee will form a working party to review all products and services provided by US SAILING, and make recommendations as to which of these products and services should require membership in US SAILING.
Executive Director Nick Craw stressed that Race Officers and Judges need to maintain their Membership status in order to remain covered under US SAILING insurance policies. The policies cover only persons with current Membership and there is no grace period.
Vice President Tom Hubbell led a spirited and comprehensive discussion on the work being done by the Structure Committee of US SAILNG. The discussion will continue at the next ExCom meeting.
The Meeting adjourned at 10:35 p.m. E.D.T.
Dick Hanneman, Secretary