Executive Committee Minutes
August 18, 2003

1 Pres. Dave Rosekrans called the meeting to order at 8 p.m. E.D.T.

2 Members present were Janet Baxter, Paul Callahan, Jim Capron, Ruth Creighton, Don Durant, Bruce Eissner, Louise Gleason, Dick Hanneman, Stephen Jeffries, Jim Muldoon, Bill Munster, Dave Rosekrans and Bill Ross. Also present were Exec. Dir. Nick Craw, and Budget Director Hortensia Hacker. Board of Director guests present were Dick Tillman and Stan Betts. Absent: Fred Hagedorn, Tom Hubble, and Joni Palmer.

3 A motion was made, seconded and carried, to approve the minutes of the July 21, 2003 Executive Committee meeting.

4 A motion to approve the recommendations of the Judges Committee to nominate Sandy Grosvenor as International Judge, and Bruce Cook, as International Umpire, was made, seconded and approved. The nominees will be submitted to ISAF for initial certification.

5 A proposal to establish requirements for race officials at US SAILING Championships was presented by Jim Capron with input from the Judges Committee, the Race Management Committee and the Championships Committee. A motion to accept the proposal, "Policy for Race Officials at US SAILING Events," and to incorporate it into the Championship Manual under preparation, and US SAILING Championship Conditions, was made, seconded and approved. To view the Policy for Race Officials at US SAILING Events, click here.

6 President Rosekrans commented on the budget process and urged directors to keep spending in line with set priorities.

7 Executive Director Nick Craw reported that although Rhode Island missed the blackout, and the Blaster Worm was avoided, a serious problem with our server has caused a shut down in office operating systems. The system has been out of service since August 7, 2003. During this period no entrees have been made, and it has been impossible to produce information from financial results mailing lists. The line of credit has been activated. He announced that the 2004 budget process was underway.

8 There was no additional Treasurer's report.

9 A motion to approve US SAILING participation in, and to budget for, four boat shows during this Olympic year, Atlantic City, Chicago, Oakland and Annapolis, was made, seconded and approved.

10 A motion to revise and update the "Start Sailing Right," the Level 1 and Level 2 Small Boat Sailing Training program with a loan from operating funds to be repaid over a five year period, was made, seconded and approved. The revisions will correct inadequacies in the current program and will incorporate state of the art approaches to teaching and learning.

11 A motion to approve the "Sexual Harassment and Abuse Policy" as proposed, subject to any changes that might be needed pursuant to the 1978 Amateur Sports Act was made, seconded and approved. (See policy attached below.)

12 After discussion on safety and navigational issues surrounding the construction of wind turbines being proposed for shallow coastal waters on the East Coast, a motion to table action was moved, seconded and approved.

13 A motion to increase Individual Youth Membership dues to a level that would put the program on a break-even basis, was moved, seconded and defeated. The Youth Task Force was urged to look into alternatives and propose a specific plan for Board approval at the Annual General Meeting in St. Louis.

14 Ruth Creighton reminded members to be thinking about C.R.E.W. award nominations.

15 An Executive Session followed.

The meeting was adjourned at 9:55 p.m. Eastern Daylight Time.


Respectfully submitted,

Dick Hanneman, Secretary

* Note: The full text of this policy document is being prepared for publication on the Web.



SEXUAL ABUSE AND HARASSMENT POLICY

It is the policy of US SAILING that there shall be no sexual abuse or sexual harassment of any participant (athlete, member, volunteer, or other vulnerable person) involved in any of its sanctioned programs or events by an employee, member, volunteer, or independent contractor of US SAILING.

Sexual abuse of a participant occurs when another person (a US SAILING employee, member, volunteer, or independent contractor) touches or makes sexual advances that are unwelcome and/or offensive to a participant for the purpose of causing the sexual arousal or gratification of either the participant or the other person. Sexual abuse of a participant also occurs when a participant touches an employee, member, volunteer or independent contractor for the sexual arousal or sexual gratification of either the participant or the other person, if the touching occurs at the request or with the consent of the other person.

Sexual harassment is sexual solicitation, physical advances, or verbal or nonverbal conduct that is sexual in nature, and that either:
1. is unwelcome, is offensive, or creates a hostile environment, and the other person (alleged perpetrator) knows or is told this;
2. is sufficiently severe or intense to be abusive to a reasonable person in the context.

Sexual abuse and or harassment can consist of a single intense or severe act or multiple persistent or pervasive acts.

Neither consent of the participant to the sexual contact, mistakes as to the participantís age, nor the fact that the sexual contact did not take place at the US SAILING function are defenses to a complaint of sexual abuse.

Upon receipt of allegations of sexual abuse or sexual harassment, US SAILING will institute an investigation. US SAILING will take the appropriate disciplinary action that can include the permanent banning or suspension of the parties involved in the incident(s).

PHYSICAL ABUSE POLICY

It is the policy of US SAILING that there shall be no physical abuse of any participant involved in any of its sanctioned programs, by any US SAILING employee, member, volunteer or independent contractor. Physical abuse means physical contact with a participant that intentionally causes the participant to sustain bodily harm or personal injury. Physical abuse also includes physical contact with a participant that intentionally creates a threat of immediate bodily harm or personal injury.

Physical abuse does not include physical contact that is reasonably designed to coach, teach or demonstrate a sailing skill. Permitted physical contact may include, but is not necessarily limited to, communicating with or directing participants, during the course of a race or practice, by touching them in a non-threatening, non-sexual manner.

Upon receipt of allegations of physical abuse, US SAILING will institute an investigation. US SAILING will take the appropriate disciplinary action that can include the permanent banning or suspension of the parties involved in the incident(s).