Present were Executive Committee members Sarah Alger, Paul Callahan, Jim Capron, Charley Cook, Don Durant, Bruce Eissner, Louise Gleason, Fred Hagedorn, Tom Hubbell, Stephen Jeffries, Jim Muldoon, Joni Palmer, Dave Rosekrans, John Ross, and Mike Schoettle. Also present was Executive Director Nick Craw.
1. Approval of the Executive Committee Minutes.
Motion: a motion was
made, seconded and approved to accept the December 18, 2001 Executive
Dave Rosekrans reported that the Championships schedule has been
developed and posted on the US SAILING web site, achieving a
long-standing goal to complete the schedule during the winter. The Lake
Michigan PHRF has donated $1,000 to support the Offshore wind tunnel
research. The President was
pleased to share that Steve Fossett and Cory Sertl have been named the
Rolex Yachtsman and Yachtswoman of the year. Finally, he noted that he
recently visited The Gulf Coast Yachting Association in Mobile, Alabama
and Area F in Oklahoma City. It
was great to be with people who were so excited and enthusiastic about
Stephen Jeffries noted that it appears the audited numbers will change
dramatically from the unaudited results.
The auditors would like US SAILING to “book” various non-cash
items, which will significantly impact our results.
This will take the organization from a positive to a negative
bottom line. He also
reported that the November expenses have been distributed.
The Executive Committee noted that now that a new Executive
Director is on board, it is time to formally review our auditing
process, something that hasn’t been done in a number of years.
4. Executive Director’s Report.
Report. As of Jan 19, 2002, memberships are total 41,529, slightly
down from last year when they totaled 42,347 at this time.
Nick Craw reported that staff has been focusing primarily on Task
1 (integrated data management and accounting system) and Task 3
(streamlining processes), which essentially have become one task. Staff
is currently reviewing the documentation of US SAILING’s processes,
which will help determine technology needs. He noted that it will
probably take at least six months to select and implement the optimum
information system. For
Task 2 (data security), RFPs have been sent out and staff is waiting for
responses. On Task 4 (membership), Nel Roberts has just returned from
conducting the last focus group and expects that valuable information
will result. He and the
staff are continuing to examine all of the processes and procedures,
looking at how to streamline the organization and save costs.
In addition, he is finding cost commitments that were not
accounted for in the budget, which further increase the need for all
costs to be examined and minimized.
Fred Hagedorn reported that the Miami Rolex OCR begins next week
in Miami. This will be the
first time that the disabled and able-bodied US SAILING team will be
together, and a full meeting of both teams is planned. The Coconut Grove
Sailing Center will be the Headquarters for the event.
Spring Meeting. Dave
Rosekrans reported that an Air Force color guard would be opening the
spring meeting in Colorado Springs, and that attendees would have an
opportunity to tour the USOC training center.
In addition, former interim executive director Bill Placke and
his wife have accepted an invitation to be our guests of honor at the
meeting. Finally, the draft
schedule for the spring meeting was discussed. The schedule will be
posted on the web site. Further
changes to the schedule must first have the approval of the appropriate
chair and should be presented to Wanda Tuck, who will forward them to
Sarah Alger for final approval.
Strategic Planning Meeting. Mike Schoettle noted that the Executive Committee will be holding a
strategic planning session on Wednesday, March 13. The meeting will by
facilitated by Larry Ledgerwood. Nell
Roberts will present an overview of the results of the focus group at
the beginning of the discussions.
List. TK Wegg was ratified
as a member of the Audit committee.
Comments received regarding the plan for the directory
distribution have been incorporated in the distribution plan (Attachment
A). The plan calls for volunteers to receive the directory at no cost.
All others requesting a directory will be charged a shipping and
handling fee. The Executive
Committee agreed that members of US SAILING donating more than minimum
dues should receive a coupon enabling them to receive a directory at no
Forum. Jim Capron requested
that, as a pilot, the Appeals Forum be scheduled for Saturday afternoon
during the spring meeting, rather than on the Thursday before the
meeting, with the goal of increasing attendance.
The ExCom supported this experiment with the schedule.
Executive Session (Executive
Committee members and Executive Director only)
adjourned at 9:41 p.m.