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A meeting of the Executive Committee of the United States Sailing Association was held by telephone confer-ence at 2000 (Eastern Time) on Tuesday, September 21, 1999. President Muldoon presided, and Secretary Everingham recorded the minutes.

1. ROLL CALL AND INTRODUCTION OF GUESTS. All members of the Executive Committee were present except Messrs. Colgate, Haenel and Hobbs. Also present were Executive Director Terry Harper and, at the invitation of the President, Board member Richard Goodman.

2. APPROVAL OF MINUTES. The minutes of the August 16, 1999 meeting of the Executive Committee were approved with the corrections that were distributed before the meeting.

3. PRESIDENT'S REMARKS. Mr. Muldoon reserved his remarks for later in the meeting. The Executive Committee nominated Mr. Muldoon as a Councilor to the Offshore Racing Council as suc-cessor to Dave Irish whose term is expiring.

4. TREASURER'S REPORT. Treasurer Lane discussed the financial statements for the ten-month period ended August 31, 1999, which were distributed to the Executive Committee by mail the week before the meeting.

5. EXECUTIVE DIRECTOR'S REPORT. The Executive Director's report was distributed before the meeting.

5a. Membership Report - Mr. Harper reviewed the statistical information distributed to the Executive Com-mittee before the meeting. He reported that we are (a) about 300 ahead of last year in renewals, (b) at 99% of target for youth and adult renewals combined, (c) 500 ahead of last year's keelboat acquisitions and (d) ahead of last year in adult acquisitions. Youth renewals are in excess of target, although acquisitions are lagging a little, probably because we dropped Larchmont Junior Race Week as a Junior Olympic event. In organizational memberships, we are ahead of last year in every category except "Other", although we have already made the overall target for fiscal 1999 in that category. We are down, compared to target, on clubs. We are ahead on total revenue compared to last year and within 1% of target year to date.

5b. Pricing of Products and Services - Discussion of the pricing of US SAILING products and services de-scribed in Mr. Harper's memorandum dated September 13, 1999 was deferred until agenda item 7b.

5c. Los Angeles 2012 Olympic Bid - The Executive Committee approved the Council of Sailing Associations to act as US SAILING's liaison to the Los Angeles 2012 Bid Committee.

5d. Merchandise - Mr. Harper was authorized to pursue an arrangement with CYRK and to continue discus-sions with Frank Whitton, subject to final approval of any contract or arrangement with either of them by a subcommittee of three Executive Committee members to be named by the President.

5e. AGM Hotel Reservations - Mr. Harper reviewed the extra costs involved if US SAILING fails to meet its room block at the Hyatt Regency Baltimore for the AGM. The Executive Committee members were en-couraged to get people to register at the hotel. It was noted that some Executive Committee members have reservations at the Hyatt Regency Baltimore, but their names were omitted from the staff's September 21 list of Board members and committee chairs who had registered.

6. UNFINISHED BUSINESS
6a. Junior Women's Championship (Clagett Trust Agreement) - Mr. Rosekrans was commended for his work on this matter, the results of which were reported before the meeting.

6b. Trophies - After a discussion, the Executive Committee adopted the following resolution:

RESOLVED: A deed of gift accompanying a trophy given to US SAILING shall be submitted to the Executive Committee for approval in accordance with US SAILING's guidelines. A copy of the signed deed of gift shall be furnished to the US SAILING office.

The resolution will be sent to the chairs of the various championship committees with a reminder that they or their committees may not accept offers of trophies and instead must refer all such offers to the Executive Director.

6c. Website Update - Mr. Schoettle reported that the number of daily user sessions on the website has ap-proximately doubled since March.

After a discussion, the Executive Committee approved an advertising policy for the US SAILING website (ATTACHMENT 1) and authorized the posting of the protest form on the website.

6d. Strategic Planning - Revised Mission / Vision Statement - Mr. Schoettle presented a revised Mission Statement, Vision Statement, Strategic Objectives and Priority Goals (ATTACHMENT 2). The Executive Committee approved forwarding the revised document to US SAILING's other committees for comment.

7. NEW BUSINESS
7a. IRM 2000 - Mr. Osmond discussed the IRM 2000 handicapping system being promoted by the Royal Ocean Racing Club (RORC) and the Royal Yachting Association (RYA).

7b. 2000 Budget - The Executive Committee discussed at length the draft budget (version 7) that she distrib-uted earlier in the day. The Executive Committee was reminded that it is likely that the budget will be changed substantially before it is presented to the Board at the AGM.

The Executive Committee approved a motion to rescind the pricing structure set forth in the Executive Di-rector's memorandum dated September 13, 1999 to the extent that it requires payment of race officials' certification fees. Ms. Baxter abstained.

A motion to rescind the proposed transfer to the Race Management Committee of all processing, copying, evaluating and other work related to the St. Petersburg Trophy competition was tabled, but with the under-standing that the transfer will not be implemented without further discussion and action on the tabled motion.

7c. Strictly Sail Chicago and Sail Expo - The Executive Committee members were urged to encourage Olympic athletes to participate in these and similar events.

7d. Professional Sailing Council - Mr. Muldoon reported that there is interest in starting a professional sailing circuit, the proponents of which have sought US SAILING's support. He asked the Executive Committee members to think about reactivating the Professional Sailing Council.

8. EXECUTIVE SESSION - Mr. Goodman was excused and left the meeting, after which the Executive Committee and the Executive Director continued in executive session respecting the discussions with the publishers of Sailing World and Sail magazines.

9. ARTICLE 14/RRS 69 MATTERS - The executive session continued with the discussion of the following pending Article 14/RRS 69 matters:
9a. 99-69-03 - This matter has been sent to the Article Fourteen Review Board.
9b. 99-69-04 - This matter has been sent to the Article Fourteen Review Board.
9c. 99-14-01 and 99-14-02 - These matters are in mediation. October 14 and 15 have been set as hearing dates in case mediation fails to resolve the grievances.
9d. 99-69-06 - This is a new matter, which has been referred to the Article Fourteen Review Board.

The meeting adjourned at 2312 (Eastern Time). The next meeting will be a dinner meeting beginning at 1900 hours (Eastern Time) on Wednesday, October 27, 1999 at the Hyatt Regency Baltimore.

_______________________________________
J. Theodore Everingham, Secretary

ATTACHMENT 1

US SAILING WEBSITE ADVERTISING POLICY
(Approved by the Executive Committee on September 21, 1999)

1. Advertising will be solicited from those companies that help US SAILING achieve its mission.

2. US SAILING reserves the right to refuse advertising for any reason.

3. US SAILING sponsors will have protected categories. All current US SAILING sponsor product/service categories will be protected and competitive advertising will not be ac-cepted.

4. Advertising will be accepted on event pages and US SAILING sponsor logos will not sub-stitute for advertising on those pages.

5. US SAILING Sponsors and Corporate Members may purchase advertising space on the US SAILING website at a discounted rate. The rates are as follows:
$25.00 per 1000 views - standard rate
$20.00 per 1000 views - US SAILING Corporate Member rate
$15.00 per 1000 views - US SAILING Sponsor rate

6. No Banner advertising will be allowed on Committee and Council web pages located on the US SAILING website. Banner type advertisements that promote products and services offered by Committees and Councils may be displayed on their respective web pages.

7. Advertisers must provide web-ready advertisements that meet format and dimension crite-ria specific to the US SAILING website.

ATTACHMENT 2

UNITED STATES SAILING ASSOCIATION 1999

MISSION STATEMENT
To encourage participation and promote excellence in sailing, sail training, and sailboat racing in the United States.

VISION STATEMENT
US SAILING is a member-based organization that accomplishes its mission through volunteers and member organizations supported by an administrative staff. We affirm the principles of good sportsmanship, safety, fair play, equal opportunity and fun in sailing by people of all ages and abili-ties.

STRATEGIC OBJECTIVES
Serve as the National Governing Body for the sport of sailing in the United States under the amateur sports act.
Function as the national authority for sailboat racing.
Be the source of information on sailing in the U.S.
Represent U.S. sailors' interests to all external constituencies at national and international levels.
Field national teams that consistently demonstrate excellence in international competitions.
Be the primary source of education materials, programs and standards for training and skill de-velopment in competitive and recreational sailing.
Expand access to sailing.

PRIORITY GOALS
1. Attain compliance with the Olympic and Amateur Sports Act of 1998 by November 2000.
2. Field Olympic and Paralympic teams in 2000 that win more medals than teams from any other country.
3. Achieve an annual net operating surplus equal to or greater than the annual capital investment.
4. Continue upgrading the US SAILING web site so that it functions as the primary source of in-formation on sailing in the United States.
5. Complete Board approved certification and training programs for race administration, sailing in-struction and safety by November 2001.
6. Structure the US SAILING championships so they better serve the mission of US SAILING by November 2000.
7. Develop new and leverage existing programs to encourage and strengthen recreational sailing through outside revenue sources and industry partnerships.

MBS/9-15-99

 
 

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