The role of the Championship host
As a host of a national championship, you are responsible for all of the “on shore” elements. The national chair is responsible for the “on the water” elements; however there is always some overlap.
The host includes the national chair in its planning meetings at least monthly so that communications flow smoothly both for the on and off the water elements throughout the planning process.
1. Raises the money to run the championship(s) in addition to national sponsorship funds provided by US Sailing. All locally raised funds go directly to the host club.
2. Assists the national chair in producing and publishing on the US Sailing website a Notice of Race by January 15th.
3. Sets a budget for the regatta by March 1st and provides to US Sailing.
4. Submits a final budget from the championship to US Sailing by December 1.
5. Ensures the organization has sufficient insurance and collects and manages damage deposits. The borrowed boat insurance premium is collected from each competitor if the host is not insured with the Burgee program, available through US Sailing. It is suggested that the host club also collect a damage deposit in the same amount as the deductible of the insurance policy.
6. Provides housing for the competitors (as agreed to with the championship chair), race officials, judges, and US Sailing coaches only. All others are responsible for managing their own expenses.
7. Acquire sufficient one-design boats for the event if charter boats are not provided or this is not a bring your own boat regatta. In many cases, it will be a borrowed boat series.
8. Manage entertainment/food/ logistics during the event.
9. Manage local publicity and provide a media contact to work with US Sailing during the event. Local and regional contacts including press, television, and social media outlets
10. Uses the US Sailing website as the primary vehicle for all the Championship regatta news.
11. Produced the official program of the event
12. Provides Race Committee (within US Sailing Championship Guidelines), safety and support boats.
13. Provides plain or yacht club logoed marks if additional marks are needed.
14. Are free of power line hazards. Clubs hosting US Sailing championships must sign a statement to that effect and send it to the US Sailing office.
15. Provides optional other awards at their discretion which may include shipshape, sportsmanship, and/or participation awards.
16. Attends meetings as requested.