Careers

US Sailing is the national governing body for sailing. Our mission is to provide leadership, integrity and advancement for the sport. Founded in 1897 and headquartered in Portsmouth, Rhode Island, US Sailing is a 501(c) (3) non-profit organization.

At US Sailing, employee performance expectations are high, position responsibilities diverse, and rewards satisfying. US Sailing provides a creative team environment that allows talented employees to work with a respected, long-standing, and visionary sailing leaders committed to exceptional performance and customer service. We also offer exceptional benefits, including medical, dental, life, long-term disability and 403b retirement plan.

If you’re looking for a dynamic atmosphere surrounded by supportive and passionate co-workers, then US Sailing is the place to be. If you don’t see a current job listing of interest, please check back soon.

Seasonal/ Full Time Positions

Olympic Coordinator

US Sailing, the National Governing Body for the sport of sailing in the United States, seeks to fill the role of an Olympic Coordinator. This is a full-time, year round position, based in Portsmouth, Rhode Island.

The Olympic Coordinator will be part of the Olympic Department which focuses on all aspects of the US Sailing Team, the US Sailing Development Team, and the US Youth World Team. The department is responsible for the Games preparation and performance of the Olympic, Paralympic, Youth Olympic and Pan Am Games teams.

Position Responsibilities:
Coordinate the on-shore operational components of the program, including, but not limited to:
•    Logistics including housing and flights coordination for teams and staff
•    Coordination of asset management, including insurance and registration
•    Accounting basics including processing of invoices, contracts and payments
•    Involvement in event management and event detail coordination

Education, Experience and Skills Requirements:
•    Bachelor’s Degree required
•    Strong administrative and customer service skills
•    Excellent  written and verbal communication skills
•    Knowledge of Olympic and Paralympic sailing
•    Detail orientation. Must be able to calmly handle multiple tasks and assignments at once
•    Ability to manage multiple organizational priorities; ability to juggle changing priorities
•    Excellent critical thinking and problem-solving abilities
•    Experience utilizing technology effectively
•    Ability to work independently
•    Must be comfortable in a team-oriented, dynamic, fast-moving organization
•    Sailing and racing experience required
•    Integrity and values consistent with those of US Sailing
•    Strong in the Microsoft Office Suite (Highly proficient in Excel)

Conditions:
•    Work required in evenings and weekends on occasion.
•    Some domestic and international travel is required.
Supervisor: Position reports directly to Olympic Manager.

Salary and Benefits: Salary commensurate with experience. Excellent benefits package.

Position will be posted until the role has been filled. If interested, please send a resume and cover letter to Meredith Brody at meredithbrody@ussailing.org.

Project Coordinator

US Sailing
Membership Project Coordinator
Job Description

Position: Project Coordinator
Department: Membership
Reports to: Membership & Development Director
FLSA Status: Exempt
Employment Status: Full-time; Portsmouth, RI

 

Position Summary

US Sailing is a member-based organization that relies on membership to support core programs.  The Project Coordinator has an essential role that oversees member outreach campaigns, member growth campaigns and the cultivation of strong relationships with sailing organizations, including yacht clubs and community sailing centers.

Membership Department serves a critical role in the organization’s revenue generation. The Project Coordinator position requires a commitment to providing a first class member experience, the ability to promote US Sailing’s programs and services, and the ability to keep multiple projects and stakeholders on track for the duration of each project.  Excellent customer service skills, excellent written and verbal communication skills and strong organization skills with precise attention to detail are required.  Experience working with data base applications, data management tools and CRM solutions is important.  This is a crucial role in the membership department, and is involved in strategic and operational decisions affecting the organization.

Position Description and Responsibilities:

•    Establish rapport and cultivate relationships with key sailing organizations
•    Promote US Sailing’s growth initiatives, programs and services
•    Schedule project tasks, communications, timelines and adhere to deadlines
•    Develop project tracking system and ensure project data is kept up to date
•    Communicate with project participants and stakeholders to ensure timely completion of tasks
•    Maintain project portfolios and analyze project metrics
•    Assist in the development and execution of membership campaigns, programs and events
•    Work with members of the IT department to troubleshoot and improve membership database
•    Oversee promotion and fulfillment of targeted membership offers to existing and potential    members
•    Collaborate across the organization and work with all departments to promote US Sailing’s broad array of services, programs and products
•    Manage special programs in collaboration with outside organizations and vendors
•    Devise data management tools and reports to assist in monitoring campaign results

Skills & Requirements:

•    Self motivated while thriving in a team setting
•    Commitment to providing first class customer service and building strong relationships
•    Strong written and oral communication skills.  Effective/persuasive telephone presence required
•    Proficiency in Microsoft Office (Excel, Word, PowerPoint), standard web content management systems and database applications
•    Highly organized with precise attention to detail
•    Knowledge of the sailing industry
•    Strong initiative, problem solving and follow through on projects and tasks
•    Possess the highest integrity and values consistent with those of US Sailing

Education/Experience Requirements:
•    Bachelors Degree preferred
•    Five plus years working in a fast-paced customer-service oriented position, sales experience helpful
•    Demonstrated ability to manage competing priorities and projects independently
•    Proven proficiency in Microsoft Office programs and databases

US Sailing provides a vibrant work environment that values creativity, teamwork and respect. We offer a competitive compensation and benefits package that includes health and dental insurance, along with paid vacation, personal days and holidays, and a company matched 403(B) plan to name a few.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) applying for this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the candidate will possess the skills aptitudes and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills or abilities.

This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Please submit resume and cover letter to careers@ussailing.org.

Staff Accountant

US Sailing is seeking a candidate for the position of Staff Accountant.  This is a key position in the finance department.  This position is responsible for production of the monthly financials statements, payroll processing and maintaining fixed assets records.  This position supports the Director of Finance and provides back up for the other finance positions. This is a full-time year round position.

POSITION REQUIREMENTS:
•    Preparation of monthly financial statements, including the closing entries – according to US Sailing schedule of monthly entries.
•    Reconciliation of the balance sheet accounts and subsidiary schedules for audit.  Prepare correcting entries found in reconciliation process.
•    Reconciliation of all bank and investment accounts.
•    Reconcile Federal Grant accounts and monitor for compliance with grant requirements.
•    Provides backup for the duties of the AP/AR Specialist.
•    Processing organization’s bi-weekly payroll, payroll entries and deposits.
•    Monthly reconciliation of retirement plan.
•    Completion of all compliance reports
•    Process payroll transfers.
•    Assist in compliance reporting for the Affordable Care Act, 5500 reporting, workman’s compensation.
•    Maintaining fixed asset schedule and recording depreciation.   Interface with AP/AR Specialist to ensure that amortizations and capital assets are being recorded properly.
•    Prepare fixed asset reconciliation for audit.
•    Human Resource responsibilities to include maintenance of personnel files.
•    Administer Health Savings and Flexible Spending Plan.

KNOWLWDGE, SKILLS AND ABILITIES REQUIREMENTS:
•    Proficiency in Excel, including multiple worksheet, macros and charts. Excellent working knowledge of Microsoft Word, Adobe Acrobat or Reader, accounting software and Web applications.  Non-profit knowledge and grant accounting knowledge preferred.  Extensive General Ledger knowledge required regarding balance sheet accounts.   ADP/Payroll experience required.
•    2 years non-profit accounting through to financial statements or 2+ years in for-profit accounting as an accountant in a mid-size Company with multiple departments.  Relevant experience preferred but not required.

EDUCATION/EXPERIENCE REQUIREMENTS
•    BS or AS in Accounting or combination of education and work experience, preferably with a concentration or understanding of not for profit General Accepted Accounting Principles.
•    2 years non-profit accounting through to financial statements or 2+ years in for-profit accounting as an accountant in a mid-size Company with multiple departments.  Relevant experience preferred but not required.

Position will be posted until the role has been filled. If interested, please send a resume and cover letter to Diana Kareta at dianakareta@ussailing.org.

Training Assistant

Summary:

US Sailing’s Training Department develops and manages the training programs and services that introduce new people to the sport of sailing. These programs and services are critical to yacht clubs, community sailing programs and other sailing organization across the country.

The Training Assistant supports the logistical requirements of the departments with a primary focus being on supporting the Training Department Managers’ needs, including communications, course fulfillment, training re-certification programs, background screening, and fulfillment (packaging and mailing).

Position Requirements:

  • Provide logistical support for all education and certification programs, including handling phone and email communications with trainers, instructors, parents and students and school/organization representatives
  • Process course registrations and ensuring timely fulfillment of course materials and certifications
  • Coordinate the processing of all new and renewal program certifications
  • Coordinate the background screening program
  • Recommend and implement new technologies to streamline processes and ensure customer satisfaction and program quality and safety
  • Utilize social media, websites and other methods to enhance communications
  • Monitor and maintain training publications and instructor apparel stock
  • Support the management of inventory, revisions and reprints for all program manuals and publications
  • Research, design and implement special projects as assigned

Full job description available here: http://www.ussailing.org/about-us/careers/training-assistant

Racing Coaches

A seasonal, contractual position, participating in the Development Program for advanced and developing youth sailors in the U.S.  and in US Sailing’s Racing Clinic program. This position may be ideal for a college or high school sailing coach.  Please contact lizwalker@ussailing.org for more information about this position.

Job Description

Internships

US Sailing’s internship programs offer college students an excellent opportunity to apply their education and sharpen their talents in real world situations; gaining hands-on work experience by participating in challenging projects and assisting with day-to-day operations. This also gives students an advantage when beginning their job search. Internships are available throughout the year for both accredited and paid positions.

Championship Summer Intern

An internship opportunity exists in the Championships department of US Sailing, the national governing body for the sport of sailing. This internship will run from May – August  with the possibility of extension through December and is suitable for someone looking for a career in Communications and/or Event Management.

Job description

Championship Autumn Intern

An internship opportunity exists in the Championships department of US Sailing, the national governing body for the sport of sailing. This internship will run from September -November  with the possibility of extension through December and is suitable for someone looking for a career in Communications and/or Event Management.

Job description

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